Stdt Acad Advisor 3 (Undergraduate Programs Coordinator)


Job Summary

Under general supervision, independently responsible for managing undergraduate support services and in collaboration with the faculty, implement the department’s undergraduate program, including assessment processes in compliance with accreditation criteria in the College of Engineering (CoE). Provide comprehensive and complex academic advising services to undergraduate students including program development, planning and implementation. Actively participate on faculty governance committees and recommend program improvements as needed. Provide specialized expertise in academic and student affairs issues pertinent to undergraduate students and the development of college and department undergraduate education policies and practices. Serve as lead undergraduate academic advisor and department expert on undergraduate academic advising. Collaborate with the department student services team to ensure program goals, objectives and needs are met. Provide development and implementation of outreach, recruitment, admission, and retention efforts for undergraduate students. Represent the department on undergraduate matters with substantial delegated authority. This is a critical position with independent management responsibility for departmental undergraduate student support services.


Salary Range


No. of Positions


Appointment Type


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Shift Hours

Monday-Friday, 8am-5pm



Union Representation


Benefits Eligible


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  • Sit for extended periods of time at a computer or desk.
  • Lift and move boxes of materials weighing up to 25 lbs., hand carts available for use.


  • Must be able to attend occasional evening and weekend meetings and attend conferences, as required.
  • Valid California driver’s license to transport materials to meetings, conferences and special events.
  • Work in areas with high traffic and noise from surrounding office activities.
  • Participate in the annual College of Engineering Commencement Ceremonies.

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space



Experience in holistic advising and counseling approaches and experience with academic policies, procedures and requirements in a higher education setting; recommending solutions to progression and requirement issues; skills to make proper referrals to other campus resources and discussing and engaging in practices directly related to equity, inclusion, identity development, diversity, and cultural competency and humility.

Strong professional, interpersonal skills to work with and gain trust from department and college leadership, faculty, students and other constituents from diverse backgrounds.

Thorough knowledge of and experience with university, college, major, and general education policy requirements and their application to specific programs of major.

Experience in curriculum planning processes and best practices; knowledge of undergraduate and graduate courses and degree requirements.

Experience and knowledge of using common university specific computer application and student information systems (e.g., OASIS, Banner, DESII, ICMS and UC policies regarding Privacy of Information).

Proven skills in problem identification, reasoning, analysis to identify trends; skills to find solutions to conflicting situations. Investigative skills to elicit information using diplomacy, recognizing potentially controversial or sensitive issues.

Effective communication skills, both orally and in writing; skills to interact with individuals of varying ages and cultural backgrounds and perspectives and to facilitate workshops and present in public forums.


Bachelor’s degree; or an equivalent combination of education and/or experience.

Skill to identify and determine appropriate level of advising or referral services for individual students, providing immediate crisis counseling, and referrals to students in academic, financial or personal difficulty. Including familiarity with academic and social problems confronting students from diverse backgrounds in high school and college settings.

Experience preparing, submitting and maintaining department course offerings for academic year and summer sessions using online course scheduling system. Familiarity with online course approval preparation and submission as well as knowledge of ABET criteria to develop and implement ongoing assessment plan.

Management and organizational skills, including skills to prioritize work and meet critical time lines, and to manage multiple tasks with concurrent and conflicting priorities. Skill to obtain, correlate and analyze data and develop statistics from a variety of sources; skills to retrieve and assemble information for the preparation of reports, schedule, correspondence, etc.


Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

EEO/AA Statement

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

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