Academic Specialist – HigherEdJobs

Academic Specialist

University of California Education Abroad Program

The Academic
Specialist is an experienced professional who applies theory and puts it into practice with in-depth understanding of the professional
field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes
problems/issues of diverse scope and determines solutions. Applies knowledge and skills as a seasoned, experienced academic professional.
Provides advice and recommends solutions which may apply to unique (not-clearly-defined) programs and issues without prior precedent. In
consultation with the Program Director and Associate Program Director, an Academic Specialist serves as the primary interface for academic
matters within an assigned portfolio and is responsible for the accurate distribution of academic program information between the Systemwide
Office of the University of California Education Abroad Program (UCEAP) and (a) UCEAP Study Center staff worldwide; (b) UC Campus Study
Abroad Offices; (c) UC students participating in UCEAP; and (d) the UC campus registrars’ offices. Communications with students primarily
take place remotely (online and phone) rather than in person. Performs complex research, review, and analysis of host institution academic
opportunities appropriate to UC undergraduate and/or graduate students and of UC, UCEAP, and host institution academic policies and
procedures; and disseminates advising and recruitment information to indicated UC campus offices and academic departments. Manages the
process by which credit earned abroad is applied to a student’s UC record; advises Study Centers, Campus Study Abroad Offices, registrar
offices, and students about UC and UCEAP policies pertaining to students’ academic work and records in programs worldwide; and works to
ensure that automation of these processes is as advanced and efficient as possible. Responsible for all academic information pertaining to a
specified portfolio group within the more than 5,500 student UCEAP participants each year, in over 40 countries worldwide. Works closely
with the Associate Dean in implementing and archiving academic policies and procedures. Promotes UCEAP programs at occasional student fairs
and campus events. Assembles and maintains program information, manages student registration information, and generates reports in a complex
in-house database. Collaborates with IT and Marketing units on academic web and database issues and requests. 

Minimum
Requirements

BA/BS degree in related area and more than 5 years’ experience in Student Affairs, including experience in
student advising on academic matters, or equivalent combination of education, training, and experience. Excellent verbal and written
communication abilities. Skill in obtaining and conveying information clearly and with accuracy. Demonstrated ability to listen, learn, and
build trust among faculty, staff, and students. Interpersonal skills, multicultural competencies, and ability to work with diverse
populations. Ability to work collaboratively and coordinate within a diverse, complex organization. Excellent research skills and
demonstrated history of critical analysis. Advanced ability to identify, reason through, and develop original ideas to resolve problems and
interpret and apply policy. Thorough knowledge of higher education policies, procedures, and requirements. Resourcefulness and creativity in
drafting/recommending new policies and procedures to meet both University and UCEAP needs. Demonstrated ability to prioritize assignments to
complete work in a timely manner. Skill in setting priorities that reflect the importance of job responsibilities adjusting them as
circumstances change. Ability to apply and/or adapt current procedures to an increasingly automated environment. Proficient in Microsoft
Office, including MS Teams and SharePoint or equivalent. Previous experience with enrollment management systems, productivity, and database
management software. 

Desirable Qualifications

Advanced degree in related field. Experience in
international education and program implementation; experience in program promotion and information sharing; complex database
management. 

Conditions of Employment

Satisfactory conviction history background check.

UCSB
is a Tobacco-Free environment. 

Remote/hybrid (telecommuting) work arrangements will be considered.

Pay
Rate/Range:
 $51,400-$64,999/yr. commensurate with skills and experience.

The University of California is an Equal
Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other
characteristic protected by law. 

Application review date begins 10/20/2021. 

Apply online at https://jobs.ucsb.edu 

Job
# 24815


The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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