Academic Advisor III, Department of Teaching and Learning

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Tracking Code
2843-254

Job Description

The Department of Teaching and Learning invites applications for the position of Academic Advisor III.  The Teacher Education Advisor within the Department of Teaching and Learning (T&L) in the Phyllis J. Washington College of Education (CoE) manages the functions of the T&L Advising Office and serves as the primary academic advisor from the point of entry in education until the student completes Teacher Education Program (TEP). The person assigned to this position independently provides comprehensive academic advising and programming that supports the academic success of students and serves as the central resource for faculty and department-based advisors across the college.

The duties for this position include:

  • Represent T&L via presentations at meetings, programs and college activities.
  • Collaboratively work with recruitment, orientation and retention offices.
  • Compile data and present reports; create projects in line with CoEHS mission statement and initiatives issued by administration.
  • Supervise Teacher Education Services support specialist and student employees.
  • Collaborate with academic departments regarding requirements, transfer credits and substitutions; evaluate transcripts.
  • Respond and resolve initial inquiries, refer clientele to office and campus resources as appropriate.
  • Write recommendations; work with student matters regarding reinstatement plans, academic probation, drop/withdrawal petitions and conduct/behavior issues.
  • Other duties as assigned will include but are not limited to co-facilitating the Undergraduate Student Advisory Board with the HHP professional advisor.
  • Serve as the initial advising contact for students interested in the Teacher Education Program including students exploring secondary education.
  • Serve as primary advisor for elementary education (PK-3 and K-8) students. Responsible for providing comprehensive advising including planning, coordinating, and monitoring GPA, completion of Core, and progress toward completion.
  • Supervise support specialist and student employee/s in Teacher Education Services.
  • Respond to telephone, email, and walk-in inquiries concerning major requirements, the Teacher Education Program, licensure, field experiences, and graduate programs.
  • Responsible for planning and coordinating recruitment and retention activities.
  • Coordinate and share advising information with the faculty and staff in the CoE, alumni, students, parents and the campus community, including faculty from secondary major/minor areas.
  • Manage the elementary and secondary education websites.
  • Develop and prepare printed, online and video materials concerning advising.
  • Develop advising budget recommendations and manage procard.
  • Plan, prepare, and coordinate student orientations, UM Days, Transfer Days, and other events in the Department of Teaching and Learning.
  • Compile and disseminate annual student evaluations of the Advising Program.

This position requires incumbent to develop a working knowledge of State, University, College and school policies and procedures; develop proficiency with scheduling and email software; and develop a working knowledge of UM software systems including Banner, Starfish, DegreeWorks, etc.

Required Skills

  • Strong verbal and written communication skills
  • Familiarity with (or the ability to learn) the academic requirements of Teacher Education program and UM general education requirements
  • Polished public relations skills
  • Knowledge of FERPA compliance laws
  • Ability to adapt to changing priorities throughout the academic cycle
  • Sound judgment and the ability to maintain a consistently professional, personable demeanor
  • Sensitivity and respect for individual and cultural differences
  • Ability to work efficiently and independently to achieve goals and meet deadlines in a work environment with frequent interruptions
  • Ability to establish effective working relationships with students, staff, faculty and administration
  • Skills to gather, evaluate and report data
  • Ability to manage stressful and difficult situations while maintaining composure
  • Knowledge of, or ability to learn Microsoft Office, Banner Student Information System and current technologies

Minimum Required Experience

  • Bachelor’s degree (or equivalency) in addition to three (3) years of professional advising experience; or any combination of experience and education that provides the competencies necessary to successfully discharge the duties and responsibilities assigned to the position.

Preferred Qualifications

  • Counseling experience or experience as a student advisor in a higher education setting.
  • Supervisory skills and experience with providing personnel evaluation.
  • Knowledge of Banner Student Information System.
  • Proficient knowledge of UM academic policies and procedures.
  • Knowledge of university catalog, resources and general education requirements.
  • Knowledge of current advising practices and FERPA regulations.

About the Department of Teaching and Learning, UM, and Missoula

The Department of Teaching and Learning offers a focused, field-based teacher preparation program and a full range of graduate programs. Collaboration, diversity, and curricular integration are themes that guide the design and instruction of each of our programs and help us produce highly qualified, highly employable teachers. Our faculty are themselves licensed, experienced K-12 classroom teachers. They provide a wide range of services to the schools of Montana and are active researchers in their specialty fields. We welcome your interest in learning more about our Teacher Education programs.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “top 20 best college towns with a population of less than 250,000” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “The 16 Greatest Places to Live in America” in 2014. Many national publications recognize Missoula for its high quality of life. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.  The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always”; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.


Position Details

Position Title:                    Academic Advisor III

Position Number:              035060

Department:                       Teaching and Learning

Work Schedule:                 Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year. Might require occasional evening and weekend hours.

Salary:                                $19.229/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department.

Union Affiliation:               MPEA

Probationary Period:        Six months minimum

Benefits Include:               Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran’s Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).


How to Apply

Application Deadline: Tuesday, April 20, 2021 by 11:59 PM (Mountain Time)

Candidates are required to submit the following materials online via “New Resume/CV” button below

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Detailed Resume – listing education and describing work experience.
  3. Professional References – names and contact information for three (3) professional references.

Need additional help? Check out our UM Jobs FAQ website.

Position Type
Full-Time/Regular


The University of Montana is an affirmative action, equal opportunity employer and encourages applications from qualified minorities, Vietnam era veterans, and women. This material is available in an alternate format upon request. Qualified candidates may request veterans’ preference in accordance with state law

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