Academic Advising and Program Specialist, University of Illinois at Chicago

Academic Advising and Program Specialist
University of Illinois at Chicago

The University of
Illinois Chicago is the city’s largest university and its only public Carnegie Research 1 institution. Its 16 academic colleges serve
more than 33,000 undergraduate, graduate and professional students. UIC is recognized as one of the best public universities and one of the
most ethnically rich and culturally diverse campuses in the nation, located in the heart of Chicago, it is an integral part of the
educational, technological and cultural fabric of one of the world’s greatest cities.

The Latin American Recruitment and
Educational Services program has been in existence since 1975. LARES was established to assist UIC in the recruitment of Latino students and
to provide academic support to increase their chances for success. LARES is accepting applications for two Academic Advising and Program
Specialist positions. These are full-time, 12-month academic professional positions. This position develops and implements student
recruitment and retention activities for the Latin American Recruitment and Educational Services (LARES) advising audiences on UIC
educational programs.

Job Responsibilities (Essential Duties)
Student Recruitment Activities

  • Coordinate recruitment visits to high schools, two-year colleges and community agencies. Disseminate UIC information at campus open
    houses, local and national college fairs, and day/night/weekend events as they relate to the recruitment of Latino students. Assist or
    develop and maintain promotional and marketing plans in English and Spanish; e.g., brochures, flyers, social networks, list serves, and
    email blasts.
  • Organize and deliver bilingual workshop presentations in English and Spanish to prospective students and their
    families to promote UIC. Plan and conduct tours of UIC.
  • Advise prospective students (traditional, transfer, and non-traditional
    Latino students) on academic and other matters, such as applying to UIC, financial aid, and scholarships.
  • Initiate face-to-face
    sessions with students to monitor success of recruitment efforts. Assist in the UIC orientation of new Latino freshmen and transfer students
    and their families.
  • Establish a network with outside communities to improve educational opportunities. Prepare and conduct
    bilingual English and Spanish presentations at elementary schools and other Latino organizations on the importance of higher education for
    the Latino community.
  • Study and store national reports on annual assessment of Latinos in elementary and high schools to steer
    recruitment efforts in the appropriate direction.
  • Develop budget for recruitment programs and activities. Monitor departmental

Student Retention Activities

  • Create holistic educational plan for students supporting
    their academic, career and life goals. Monitor satisfactory academic progress toward degree completion. Perform assessment of student grades
    to ensure academic advancement, and consistent and progressive student development and growth.
  • Provide academic program-specific
    advisement to students regarding college policies/procedures and general academic program requirements; describe courses and prerequisites,
    and disseminate information regarding registration procedures.
  • Research, develop, direct, implement, and monitor first-year student
    success program as well as programs designed to support students at various levels with specific developmental needs to increase student
  • Assist students with application forms for programs, financial aid and scholarships. Participate in scholarship committees
    on and off campus to ensure scholarship availability to students. Identify private scholarships for students with special circumstances and
    assist with application process.
  • Serve as student advocate between university departments, faculty and other entities. Write
    letters of recommendation for current UIC students. Provide referral services to appropriate campus resources for assistance or outside
    agencies for services to meet students’ individual needs.
  • Conduct and facilitate workshops on major exploration, career
    development, study abroad, internships, scholarships, and graduate school. Drive students to conferences and companies that provide
    opportunities for student development, some of these might be out of state.
  • Analyze student data to determine trends on Latinos
    presence at UIC, their retention and graduation rates.
  • Prepare and produce annual and statistical reports and make recommendations
    for program development.
  • Perform other related duties and participates in special projects as assigned.

Knowledge & Skills, Education, Experience

  • Bachelor’s degree required. Master’s degree preferred.
  • Two years of experience working at a college or university with experience in educational program development, student advising and/or
    program administration.
  • Experience working with Latino college students.
  • Ability to speak, read, and write in
  • Demonstrated knowledge working with Latino audiences from diverse backgrounds.
  • Strong verbal and written
    communication skills are essential to maintain effective working relations with departments, employees and managers at all levels and
    external constituencies (parents, high schools, other colleges/universities).
  • Demonstrated ability to develop supportive
    interactions with students in one-on-one and group situations.
  • Strong project management skills.
  • Intermediate level
    experience using Excel, Word, PowerPoint, Publisher and Access.
  • Working knowledge of immigration law at the state and federal
  • Familiar with the United States Latino experience. Valid driver’s license required.


General office environment. Regular travel not expected but may occur occasionally around previously scheduled
events. Requires sitting for extended periods of time, standing, visual acumen, manual dexterity and fingering for working with computer

To Apply: For fullest consideration, please complete an online application and submit a cover letter, CV/resume, and
contact information of three references by August 16, 2021 at

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the
applicant/employee will not be considered for this position and will be denied. For fullest consideration, the above mentioned requirements
must be submitted no later than August 16, 2021.

We appreciate your interest in employment at the University of Illinois at

The University of Illinois at Chicago is an affirmative action, equal opportunity employer, dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment. We are committed to equal
employment opportunity regardless of race, color, national origin, sex, religion, age, sexual orientation, gender identity, Veteran or disability status.

Offers of employment by the University of Illinois may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered. Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit

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